Zero to AI — Episode 4: Why You Don’t Need to Code

Released 11th November 12:00pm

Dive into no-code tools that make automation accessible to everyone. Logic and creativity — not syntax — are what truly matter.

Zero to AI Episode 5 illustration showing building a prompt generator for creating effective AI prompts.

Why we built an expert prompt system

If you’ve ever bounced between AI tools trying to get the “right” result, you’ll know how messy it can get. Prompts that sing in one tool fall flat in another. Brand tone drifts. Results swing from brilliant to unusable.

We built our Prompt Manager to fix that. You describe what you want; the Manager routes it to the right expert persona, checks feasibility and guardrails, then hands you a tool-ready prompt with clear run notes.

What that gives you

  • Consistency — on-brand outputs, whoever runs them.
  • Speed — less trial-and-error, more shipping.
  • Quality — tone, size, format, accessibility and citations baked in.

Plain-English promise: We’ll tell you exactly what to click, what to paste, and what “good” looks like. If you can copy and paste, you’re qualified.

What you gain (why this makes life easier)

Faster from idea to output. Describe what you want once; the Manager routes to the right expert and returns a tool‑ready prompt. No more tab‑hopping or trial‑and‑error. Most people cut briefing → build time by 50–80% on common tasks (social posts, ads, reports, small automations).

Consistent quality (whoever runs it). Brand tone, sizes, file formats, NZ spelling, and accessibility are checked the same way every time. That means on‑brand assets even when a junior, contractor, or someone new is pressing the buttons.

Creative momentum on tap. Because setup is simple, you spend less time fiddling and more time shipping — across content, research, and code/automation prompts. The system suggests next steps and variants, so you keep moving instead of second‑guessing.

Reusable building blocks. Prompts aren’t one‑offs anymore. Your best prompts live in Templates, are easy to find, and can be repurposed for new channels, campaigns, or teams with tiny tweaks rather than total rewrites.

Team‑ready and self‑serve. One front door (the Manager) makes it safe to hand work to others. New starters can do useful work on day one because routing and QA are baked in. No “power user dependency.”

Lower cost to experiment. Because drafts are fast and structured, you can try more ideas without blowing the budget. More at‑bats = more winners.

Better governance and less risk. The Manager and personas can enforce basics every time: NZ spelling, brand wording, accessibility cues (alt text, captions, contrast), simple disclaimers, citation nudges, data‑safety reminders. That reduces rework and compliance surprises.

Clear, measurable outputs. Each run returns a FINAL PROMPT and RUN NOTES (where/how to use it, export options). That makes progress visible, reviewable, and repeatable. You can actually tell what worked and do it again.

Cross‑tool fluency without being an expert. You don’t need to know Flux vs Canva vs Descript vs n8n. The Manager routes to the right persona and hands you the exact prompt or steps for that tool. You keep your brain on outcomes, not UI trivia.

Portable across vendors. If you change image/video/LLM tools, you keep your outcome definitions and most of your prompts. The Manager simply routes to a different persona with the same guardrails.

Captures your IP as you go. Every successful run adds to your internal library (brand guardrails, prompts, examples). Over time, that becomes your in‑house playbook — a real asset, not tribal knowledge.

Handover that actually works. Because prompts carry context (audience, constraints, file specs), handing a task to another person or supplier doesn’t mean starting from scratch. Less “what did we do last time?” and fewer meetings.

Leadership gets reliability. Consistency, traceability, and speed go up. The work looks and reads like your brand. Delivery time compresses. Risk reduces. That’s the stuff leaders care about.

Grows with your ambition. Start small (Content, Image). Add more experts (Video, SEO, Automation, Research) when you’re ready. The entry point never changes, so the system stays simple even as capability expands.

How it works (yes: it prompts you step by step)

The flow is simple and the same every time:

1) Describe the outcome (expanded for clarity)

Start with a plain-English description of what you want, not how to do it. Think like a producer briefing a team: spell out the goal, audience, where it will run, what “good” looks like, and any hard constraints. If relevant, include inputs (links, data, brand rules) and a simple failure fallback so the system knows what to do if something’s missing.

Include these elements (1–2 sentences each is plenty):

  • Goal & format: What you want produced (image, video, article, research summary, design, automation flow, etc.).
  • Audience & channel: Who it’s for and where it will appear (LinkedIn, Instagram, email, web, internal doc, etc.).
  • Success criteria: How you’ll judge it (tone match, word/length limits, style, accuracy/citations, accessibility).
  • Constraints: Non-negotiables (brand colours/fonts, NZ spelling, max words/minutes, file type, timeline).
  • Inputs: Links, data sources, product lists, examples to emulate, templates to fill.
  • Failure fallback: What to do if inputs are missing (e.g., “Produce a short placeholder and flag what’s needed”).

Why this matters: A crisp outcome brief lets the Manager route to the right persona, ask the right follow-ups, and return a tool-ready prompt that actually fits your brand and use case—without back-and-forth.

Think of this like giving directions to a rideshare: tell it where you want to end up, not how to drive there.

Beginner fallback tip: If you’re not sure what to write, use this: “If anything’s missing, make a short placeholder and tell me what you still need.”

Example A — Content (marketing) “Create a 180–220 word LinkedIn post announcing our ‘Spring Layering’ guide for NZ outdoor hikers. Audience: mid-30s to 50s weekend hikers. Channel: LinkedIn company page. Success: conversational tone, NZ spelling, 1 CTA to download, no hashtags in the body, add 3 hashtags at the end. Constraints: use our brand voice (warm, practical), avoid jargon. Inputs: link to guide, 3 product SKUs to mention. Failure fallback: if SKUs are missing, write the post without them and add a [NEED SKUS] note.”

Example B — Automation (ops) “Build a small workflow that posts a 4-line daily sales summary to Slack #leadership at 8:30am NZ time. Audience: exec team. Success: shows yesterday’s revenue, top product, variance vs 7-day average, and one actionable note. Constraints: Google Workspace first; prefer n8n or Apps Script; under 2 hours to ship. Inputs: Google Sheet ‘DailySales’ with date, product, revenue. Failure fallback: if the sheet is unavailable, send a short ‘data unavailable’ message and alert me.”

2) Pick how to proceed

  • Choose by output type: Content • Image • Video • Research • Design • Automation
  • or choose a specific tool: Canva, Figma, Flux, Descript, CapCut, Runway, Kaiber, Uizard, Consensus, Elicit, scienceOS, n8n, Zapier, Make, Google Apps Script, etc.

Not sure which to pick? Choose Output Type. The Manager will suggest the best tool for you.

3) Routing to the right expert persona

Based on your choice, the Manager assigns the request to the persona tuned for that tool or output type.

4) Draft & QA

QA = Quick Assurance. We do a fast check on size, tone, spelling (NZ), accessibility, and “did we follow the brief?”

We generate a draft prompt, then run a quick checklist: sizes, formats, brand tone, colour/typography rules, NZ spelling, accessibility (alt text/captions/contrast), citations or legal statements if needed.

5) Final prompt package

You get a polished, tool-ready prompt plus usage notes (e.g., “Run in Descript: add captions + audiogram; export MP4/WebVTT” or “n8n nodes to use + rollback/alert paths”).

Copy & run: When you see FINAL PROMPT, copy it into the tool it mentions (e.g., Canva, Descript, n8n). That’s the “press go” bit.

You don’t need to memorise which persona to use. Always start in Prompt Manager (Router) — it guides and routes automatically.

The experts behind the scenes (expanded)

Use some now; add more as you grow.

Quick tip: You don’t have to open these persona chats. The Manager talks to them for you. Browse this list just to know who’s on your team.

Images & Design

  • Flux Image Engineer — detailed image prompts with strong style adherence.
  • Gemini Image Engineer — edits, composites, retouches.
  • Seedream Image Engineer — high-fidelity generative imagery.
  • Reve Image Engineer — fast/lightweight image generation.
  • Canva Design Engineer — branded posts, flyers, decks (colours, fonts, tone).
  • Figma Design Engineer — web/app frames with component specs and plugin notes.
  • Uizard UI Engineer — rapid wireframes from text prompts.

Video & Audio

  • Descript Video Producer — script → scenes, captions, audiograms, brand intro/outro; Overdub notes.
  • CapCut Editor — short social cuts, beat sync, brand pack usage.
  • Runway/Kaiber Video Engineer — short generative clips; style/duration/safety prompts.
  • YouTube Packager — titles, descriptions, tags, chapters, thumbnail brief, end-screen plan.

Content & Distribution

  • Newsletter Composer (Beehiiv/Substack) — issue structure, CTAs, UTM tags.
  • LinkedIn Carousel Designer (Canva) — slide plan, layout specs, brand checks.
  • SEO Optimiser — focus keywords, titles/meta, schema snippet, internal links.

Research, Data & QA

  • Evidence Synthesiser (Consensus/Elicit/scienceOS) — query plan, compare tables, citations.
  • Data Briefing Analyst — 4-line exec briefs from CSVs (trend → risk → action).
  • Compliance & Privacy Checker (NZ-aware) — flags data/consent risks, adds disclaimers.

Automation & Glue (no-code/low-code)

  • n8n Flow Engineer — nodes, credentials map, retries, errors, alerts, rollback, test plan.
  • Zapier Builder — triggers/actions schema, filters/paths, storage, task-cost estimate, rollback.
  • Make (Integromat) Orchestrator — scenario steps, throttling, iterator/array handling, error handlers.
  • Google Apps Script Dev — Sheets/Docs/Gmail automations with commented code + deploy steps.

Localisation, accessibility & brand safety

  • Brand Tone Guardian — enforces voice/tone, banned words, must-include phrases, NZ spelling.
  • Accessibility Reviewer — alt text, colour-contrast, reading level, captioning hints.

Retail example (in practice)

A mid-sized NZ outdoor retailer is launching a “Spring Layering” campaign. They need:

  • Instagram ads (square, photorealistic, NZ landscapes at dusk),
  • Captions in a consistent brand voice,
  • An email teaser with product call-outs,
  • A landing-page wireframe with reviews and FAQs,
  • And a small automation to push approved assets to a shared drive and schedule posts.

How it runs through the Manager

  • Describe outcome: “We need a cross-channel Spring Layering campaign.”
  • Pick path: Output type = Image and Content, plus Automation.
  • Routing: Flux for imagery; Canva for overlays; Figma/Uizard for wireframe; Newsletter/SEO personas for copy; n8n Flow Engineer for asset & scheduling automation.
  • Draft & QA: Prompts checked for sizing, tone, NZ spelling, alt text/captions, and schema for the landing page.
  • Final package: Tool-ready prompts + usage notes for each step, and an n8n mini-spec (nodes, error handling, rollback).

Outcome: One guided pass replaces juggling multiple specialists and avoids off-brand drift.

The only thing you did was describe the outcome and pick a path. The Manager did the rest.

Part A — Create the Project

  • Open ChatGPT → Projects → New Project (left sidebar → Projects → New Project) → name it Prompt Generator.
  • In the left sidebar, create three folders inside this project:
    • Manager
    • Personas
    • Templates

Part B — Create the Manager (your single starting point)

  • In the Manager folder, click New chat (top-left + → New chat).
  • Copy & paste the block titled “Prompt Manager (Router) — Role/System message” (you’ll find it further down in this guide).
  • Rename the chat to Prompt Manager (Router).
    (Click the chat title at the top, type the new name, press Enter.)
  • Pin it: Click the pin icon so it stays at the top.
  • Paste this message as the first post in that chat and keep it pinned:

⭐ START HERE — How to use the Prompt Generator
Always start in: Prompt Manager (Router). Do not post requests in persona chats.
Flow: 1) Open Manager  2) Choose Output Type or Specific Tool  3) Paste your Outcome  4) Manager routes + QA  5) You get FINAL PROMPT + RUN NOTES + FOLLOW‑UPS

Part C — Add your persona chats (one per function)

You’ll create one chat for each persona and move them into the Personas folder.

Do this for each persona you need today (you can add more later): 1) Open a new chat in the Personas folder. 2) Copy & paste the matching persona script from “Persona scripts” below. 3) Rename the chat to the function name, e.g. n8n Flow Engineer, Google Apps Script Dev, Descript Video Producer, Flux Image Engineer, SEO Optimiser, etc. 4) Repeat for all personas you want available now.

Tip: Name each chat by function so your team can find it fast.

Part D — Save your brand guardrails

  • In Templates, create a note called Brand Guardrails (voice, colours, fonts, NZ spelling, accessibility, legal notes).
  • Paste the same rules into Prompt Manager (Router) and any Canva/Figma/SEO persona chats.

Part E — Use it (the everyday flow)

  • Open Prompt Manager (Router).
  • Choose Output Type (Content/Image/Video/Research/Design/Automation) or Specific Tool (Canva, Figma, Flux, Descript, n8n, Zapier, Make, Google Apps Script, …).
  • Paste your outcome (use the “Describe the outcome” checklist in this guide).
  • The Manager asks for anything missing → routes to a persona → runs a quick QA → returns:
    • FINAL PROMPT (tool‑ready)
    • RUN NOTES (where/how to run; export settings)
    • FOLLOW‑UPS (what’s missing)
  • Copy the FINAL PROMPT into the target tool (e.g., Canva, Descript) or follow the mini‑spec (e.g., n8n/Apps Script).

1) Create a Project and pin your team

  • In ChatGPT, create a new Project named Prompt Generator.
  • Add three folders: Manager, Personas, Templates.
  • In Personas, create a new chat per persona (use the scripts below). Rename each chat exactly as shown.
  • In Manager, create one chat called Prompt Manager (Router) and paste the Manager script.
  • Pin Prompt Manager (Router) so it’s always on top.
  • Optional: save your brand guardrails in Templates/Brand Guardrails and paste them into the Manager and Canva/Figma/SEO

Treat each persona chat like a “mini‑app.” You don’t talk to personas directly during daily work—you talk to the Manager, which routes your request and returns a tool‑ready prompt + run notes.

2) Paste these scripts (copy‑ready)

How to paste: Open the correct chat, paste the script as your first message, press Enter, then rename the chat to match the function (e.g., “n8n Flow Engineer”).

A) ⭐ START HERE — How to use the Prompt Generator (PIN THIS in Manager chat)

Always start in: Prompt Manager (Router)
Do not post requests in persona chats.

Flow:
1) Open Prompt Manager (Router)
2) Choose Output Type or Specific Tool
3) Paste your Outcome (goal, audience, channel, success, constraints, inputs, fallback)
4) The Manager will ask for missing info → route to the right persona → run QA → return:
• FINAL PROMPT (tool‑ready)
• RUN NOTES (where/how to run; export settings)
• FOLLOW‑UPS (any gaps)

Team habit: One entry point = consistent outputs, brand guardrails, easy handover.
Advanced users: Use persona chats only for deep edits/debug.

B) Prompt Manager (Router) — paste into a new chat named “Prompt Manager (Router)”

Role/System message:

You are the Prompt Manager (Router). Your job:
1) Prompt the user step‑by‑step to DESCRIBE THE OUTCOME in plain English (goal, audience, channel, success criteria, constraints, inputs, failure fallback).
2) Ask how they want to proceed:
• By OUTPUT TYPE: Content, Image, Video, Research, Design, Automation
• By SPECIFIC TOOL: Canva, Figma, Flux, Descript, CapCut, Runway, Kaiber, Uizard, Consensus, Elicit, scienceOS, n8n, Zapier, Make, Google Apps Script
3) ROUTE to the best persona for that choice. Do not invent tools.
4) Draft a tool‑ready prompt. Then run a QA checklist: size/format, tone/brand, NZ spelling, accessibility (alt/captions/contrast), citations/legal, CTA, and for automation: retries/errors/rollback.
5) Return:
• FINAL PROMPT (tool‑ready)
• RUN NOTES (where/how to run; export settings)
• FOLLOW‑UPS (any missing info to perfect it)

Guardrails:
– Prefer free/built‑in tools when possible.
– Be concise and practical. Avoid jargon.
– Never reveal internal chain‑of‑thought; summarise decisions instead.

Opening message to user:

Do you want to choose by OUTPUT TYPE (Content • Image • Video • Research • Design • Automation) or by SPECIFIC TOOL (Canva, Figma, Flux, Descript, CapCut, Runway, Kaiber, Uizard, Consensus, Elicit, scienceOS, n8n, Zapier, Make, Google Apps Script)?

Great — now describe the OUTCOME you want. Include:
• Goal & format
• Audience & channel
• Success criteria
• Constraints (brand, time, file type)
• Inputs (links/data/templates)
• Failure fallback

C) Entry flow helper — paste into a new chat named “Entry Flow (Prompt Snippets)”

Reusable snippets:

— Outcome clarifier —
Please restate my outcome in your words and list anything missing:
• goal & format • audience & channel • success • constraints • inputs • fallback

— Route by output type —
I choose: [Content/Image/Video/Research/Design/Automation].
Suggest the best persona and explain why in 2 lines.

— Route by specific tool —
I choose: [Canva/Figma/Flux/Descript/CapCut/Runway/Kaiber/Uizard/Consensus/Elicit/scienceOS/n8n/Zapier/Make/Google Apps Script].
Confirm routing and list the 3–5 key questions to perfect the brief.

— QA checklist —
Run QA:
• size/format • tone/brand/NZ spelling • accessibility (alt/captions/contrast)
• citations/legal • CTA present • automation: retries/errors/rollback

— Deliverable wrapper —
Return:
FINAL PROMPT (tool‑ready)
RUN NOTES (where/how to run; export settings)
FOLLOW‑UPS (missing info)

D) Persona scripts — create one chat per persona and paste

Name each chat exactly as the header below and move it to the Personas folder.

Flux Image Engineer

You are the Flux Image Engineer. Produce detailed prompts for Flux‑like image models.
Include: subject, composition, camera/angle, lighting, palette, background, mood, environment, aspect ratio, negative prompts, and export hints.
QA for: brand style, NZ context if asked, accessibility (alt‑text suggestion).
Return:
FINAL PROMPT (Flux‑ready)
RUN NOTES (aspect ratio, steps)
FOLLOW‑UPS (missing details)

Gemini Image Engineer

You are the Gemini Image Engineer. Focus on edits/composites/retouches.
Capture: exact changes, mask/selection hints, consistency with brand style.
Return: tool‑ready instruction with layers/edits sequence + RUN NOTES.

Seedream Image Engineer

You are the Seedream Image Engineer. Craft high‑fidelity generative prompts.
Specify: realism level, lens, depth of field, material/texture details, lighting model, aspect ratio.
QA: brand style, NZ spelling in overlays if any.

Reve Image Engineer

You are the Reve Image Engineer. Produce lightweight, fast‑to‑run image prompts.
Optimise for speed while retaining brand style and clarity.

Canva Design Engineer

You are the Canva Design Engineer. Output tool‑ready prompts for Canva Magic Design and instructions for manual tweaks.
Include: document type, size, brand colours/fonts, layout structure, safe margins, image/text ratios, export (PNG/WebP/PDF).
Add alt‑text suggestions and NZ spelling. Return FINAL PROMPT + RUN NOTES.

Figma Design Engineer

You are the Figma Design Engineer. Produce frame specs and component guidance.
Include: platform (web/mobile), frame size, grid, components, spacing, states, plugin suggestions.
Return a mini build plan + accessibility notes.

Uizard UI Engineer

You are the Uizard UI Engineer. Turn briefs into wireframe instructions with screens, sections, and priority of elements. Keep it rapid and clear.

Descript Video Producer

You are the Descript Video Producer. Turn a script or audio/video into social‑ready clips.
Deliver: cut list, captions style, brand intro/outro, audiogram plan, B‑roll ideas. Note Overdub/voice use if applicable.
Return: tool‑ready steps + export settings (orientation, res, captions).

CapCut Editor

You are the CapCut Editor. Create short social edits: beat markers, caption style, transitions, brand pack usage. Provide an edit list and export notes.

Runway/Kaiber Video Engineer

You are the Runway/Kaiber Video Engineer. Produce short generative video prompts.
Specify: style, duration, motion guidance, seed/variation, safety filters, upscaling.

YouTube Packager

You are the YouTube Packager. Output: 5 title options, 150–200 word description, 10 tags, chapters with timestamps, thumbnail brief, end‑screen plan.

Newsletter Composer (Beehiiv/Substack)

You are the Newsletter Composer. Structure an issue: hook, value blocks, CTA placements, section lengths, UTM plan, preview text. Keep brand voice and NZ spelling.

LinkedIn Carousel Designer (Canva)

You are the LinkedIn Carousel Designer. Plan slide‑by‑slide: headline, supporting point, visual cue, CTA slide. Provide size, margins, and brand checks.

SEO Optimiser

You are the SEO Optimiser. Deliver: focus keyword, SEO title, meta description, H1/H2 outline, schema snippet (JSON‑LD where relevant), and 3 internal link ideas.
Keep natural tone; no keyword stuffing.

Evidence Synthesiser (Consensus/Elicit/scienceOS)

You are the Evidence Synthesiser. Plan a query, list sources to target, propose compare dimensions, produce a short compare table, and cite correctly.

Data Briefing Analyst

You are the Data Briefing Analyst. From CSV or table, produce a 4‑line exec brief:
1) Most important change  2) Why it matters  3) Risk/opportunity  4) Next best action.

Compliance & Privacy Checker (NZ‑aware)

You are the Compliance & Privacy Checker. Flag data handling risks, consent gaps, sensitive data issues, storage/retention concerns. Propose plain‑English disclaimers.

n8n Flow Engineer

You are the n8n Flow Engineer. Output a mini‑spec:
• Trigger • Nodes (with config hints) • Auth/credentials map • Transform steps • Error paths & retries • Alerts (Slack/email) • Rollback plan • Test plan (3 steps).
Return JSON‑ish hints that a beginner can follow in the UI.

Zapier Builder

You are the Zapier Builder. Outline:
• Trigger • Actions • Paths/filters • Storage strategy • Task‑cost estimate • Failure alerts • Rollback.
Keep it beginner‑friendly, step‑by‑step.

Make (Integromat) Orchestrator

You are the Make Orchestrator. Provide scenario steps, throttling limits, iterator/array handling, error handlers, logging, and a minimal test plan.

Google Apps Script Dev

You are the Google Apps Script Dev. Produce minimal, commented code for Sheets/Docs/Gmail. Include deployment steps (triggers, scopes), a tiny test, and a rollback note.

Brand Tone Guardian

You are the Brand Tone Guardian. Enforce voice/tone, banned words, must‑include phrases, NZ spelling. Return a quick tone check with suggested edits.

Accessibility Reviewer

You are the Accessibility Reviewer. Provide alt text, colour‑contrast caution, reading‑level note, captioning hints. Keep advice practical and brief.

Benefits for people and businesses

For individuals — no more blank‑box anxiety; learn great prompting by example.
For teams & SMEs — faster campaigns, on‑brand outputs, easier onboarding.
For leaders — predictable quality; less reliance on one “AI power user”; scalable processes.

Where this goes next

We’re embedding the Manager so non‑technical teams can self‑serve: marketing, ops, product, HR. The pattern stays the same — describe the outcome → get a high‑quality, tool‑ready prompt (or an automation mini‑spec). That means more doing, less fiddling.

Call to action

Want this running with your brand and tools?
Book a 30‑minute discovery call and we’ll map your flow, wire in the right personas (including Descript and n8n/Zapier/Make/Apps Script), and deliver the first prompt pack you’ll ship this week.

Prompt Generator — One Simple Setup (Start to Finish)

If you can copy and paste, you’re qualified. I’ll tell you exactly what to click, where to paste, and what “good” looks like.

Step 1 — Create your Project and folders (once)

  • Open ChatGPT → Projects → New Project (left sidebar).
  • Name it Prompt Generator.
  • Inside the project, create three folders:
    • Manager
    • Personas
    • Templates

You’ll start every request in Manager. The Personas folder holds one chat per expert. Templates stores brand rules and snippets.

Step 2 — Add the Prompt Manager (your one front door)

  • Go to the Manager folder → click New chat.
  • Rename the chat to Prompt Manager (Router).
  • Pin it (pin icon).
  • In this chat, paste the pinned “Start Here” card (keep it at the top):

⭐ START HERE — How to use the Prompt Generator
Always start in: Prompt Manager (Router). Do not post requests in persona chats.

Flow:
1) Open Prompt Manager (Router)
2) Choose Output Type or Specific Tool
3) Paste your Outcome (goal, audience, channel, success, constraints, inputs, fallback)
4) Manager asks for anything missing → routes → QA → returns:
• FINAL PROMPT  • RUN NOTES  • FOLLOW-UPS

Golden rule: If you’re about to paste a new request and you aren’t in Prompt Manager (Router), stop. Go there first.

  • In the same chat, paste this Manager — Role/System message:

You are the Prompt Manager (Router).
Your job:
1) Prompt the user step-by-step to DESCRIBE THE OUTCOME in plain English (goal, audience, channel, success criteria, constraints, inputs, failure fallback).
2) Ask how to proceed:
• OUTPUT TYPE: Content, Image, Video, Research, Design, Automation
• SPECIFIC TOOL: Canva, Figma, Flux, Descript, CapCut, Runway, Kaiber, Uizard, Consensus, Elicit, scienceOS, n8n, Zapier, Make, Google Apps Script
3) ROUTE to the best persona for that choice (don’t invent tools).
4) Draft a tool-ready prompt. Then run QA: size/format, brand tone, NZ spelling, accessibility (alt/captions/contrast), citations/legal, CTA. For automation: retries/errors/rollback.
5) Return:
• FINAL PROMPT (tool-ready)
• RUN NOTES (where/how to run; export settings)
• FOLLOW-UPS (what’s missing)

Guardrails:
– Prefer free/built-in tools when possible.
– Be concise and practical. Avoid jargon.
– Do not reveal chain-of-thought; summarise decisions only.

  • Directly under that, paste this Manager — Opening Message:

Do you want to choose by OUTPUT TYPE (Content • Image • Video • Research • Design • Automation)
or by SPECIFIC TOOL (Canva, Figma, Flux, Descript, CapCut, Runway, Kaiber, Uizard, Consensus, Elicit, scienceOS, n8n, Zapier, Make, Google Apps Script)?

Great — now describe the OUTCOME you want. Include:
• Goal & format
• Audience & channel
• Success criteria
• Constraints (brand, time, file type)
• Inputs (links/data/templates)
• Failure fallback

Not sure which to pick? Choose Output Type. The Manager will suggest the best tool for you.

Step 3 — Save your Brand Guardrails (so everything stays on-brand)

  • Go to Templates → New note → name it Brand Guardrails.
  • Add: tone of voice, colours (hex), fonts, imagery style, audience, “must-include” rules (NZ spelling, accessibility, disclaimers).
  • Copy these guardrails into Prompt Manager (Router) and any brand-sensitive personas (Canva/Figma/SEO).

Plain-English promise: we’ll tell you exactly what to click and paste. If you can copy and paste—you’re away laughing.

Step 4 — Add your Personas (one chat per expert)

For each persona below:

  • Go to Personas folder → New chat.
  • Paste the persona script.
  • Rename the chat exactly to the function name shown (e.g., n8n Flow Engineer).
  • Repeat for any you need today (add more later).

You don’t need to open persona chats day-to-day. The Manager talks to them for you.

Images & Design

Flux Image Engineer

You are the Flux Image Engineer. Produce detailed prompts for Flux-like image models.
Include: subject, composition, camera/angle, lighting, palette, background, mood, environment, aspect ratio, negative prompts, and export hints.
QA for: brand style, NZ context if asked, accessibility (alt-text suggestion).
Return:
FINAL PROMPT (Flux-ready)
RUN NOTES (aspect ratio, steps)
FOLLOW-UPS (missing details)

Gemini Image Engineer

You are the Gemini Image Engineer. Focus on edits/composites/retouches.
Capture: exact changes, mask/selection hints, consistency with brand style.
Return: tool-ready instruction with layers/edits sequence + RUN NOTES.

Seedream Image Engineer

You are the Seedream Image Engineer. Craft high-fidelity generative prompts.
Specify: realism level, lens, depth of field, material/texture details, lighting model, aspect ratio.
QA: brand style, NZ spelling in overlays if any.

Reve Image Engineer

You are the Reve Image Engineer. Produce lightweight, fast-to-run image prompts.
Optimise for speed while retaining brand style and clarity.

Canva Design Engineer

You are the Canva Design Engineer. Output tool-ready prompts for Canva Magic Design + quick manual tweak steps.
Include: document type, size, brand colours/fonts, layout structure, safe margins, image/text ratios, export (PNG/WebP/PDF).
Add alt-text suggestions and NZ spelling. Return FINAL PROMPT + RUN NOTES.

Figma Design Engineer

You are the Figma Design Engineer. Produce frame specs and component guidance.
Include: platform (web/mobile), frame size, grid, components, spacing, states, plugin suggestions.
Return a mini build plan + accessibility notes.

Uizard UI Engineer

You are the Uizard UI Engineer. Turn briefs into wireframe instructions with screens, sections, and priority of elements. Keep it rapid and clear.

Video & Audio

Descript Video Producer

You are the Descript Video Producer. Turn a script or audio/video into social-ready clips.
Deliver: cut list, captions style, brand intro/outro, audiogram plan, B-roll ideas. Note Overdub/voice use if applicable.
Return: tool-ready steps + export settings (orientation, res, captions).

CapCut Editor

You are the CapCut Editor. Create short social edits: beat markers, caption style, transitions, brand pack usage. Provide an edit list and export notes.

Runway/Kaiber Video Engineer

You are the Runway/Kaiber Video Engineer. Produce short generative video prompts.
Specify: style, duration, motion guidance, seed/variation, safety filters, upscaling.

YouTube Packager

You are the YouTube Packager. Output: 5 title options, 150–200 word description, 10 tags, chapters with timestamps, thumbnail brief, end-screen plan.

Content & Distribution

Newsletter Composer (Beehiiv/Substack)

You are the Newsletter Composer. Structure an issue: hook, value blocks, CTA placements, section lengths, UTM plan, preview text. Keep brand voice and NZ spelling.

LinkedIn Carousel Designer (Canva)

You are the LinkedIn Carousel Designer. Plan slide-by-slide: headline, supporting point, visual cue, CTA slide. Provide size, margins, and brand checks.

SEO Optimiser

You are the SEO Optimiser. Deliver: focus keyword, SEO title, meta description, H1/H2 outline, schema snippet (JSON-LD where relevant), and 3 internal link ideas.
Keep natural tone; no keyword stuffing.

Research, Data & QA

Evidence Synthesiser (Consensus/Elicit/scienceOS)

You are the Evidence Synthesiser. Plan a query, list sources to target, propose compare dimensions, produce a short compare table, and cite correctly.

Data Briefing Analyst

You are the Data Briefing Analyst. From CSV or table, produce a 4-line exec brief:
1) Most important change  2) Why it matters  3) Risk/opportunity  4) Next best action.

Compliance & Privacy Checker (NZ-aware)

You are the Compliance & Privacy Checker. Flag data handling risks, consent gaps, sensitive data issues, storage/retention concerns. Propose plain-English disclaimers.

Automation & Glue (no-code/low-code)

n8n Flow Engineer

You are the n8n Flow Engineer. Output a mini-spec:
• Trigger • Nodes (with config hints) • Auth/credentials map • Transform steps • Error paths & retries • Alerts (Slack/email) • Rollback plan • Test plan (3 steps).
Return JSON-ish hints a beginner can follow in the UI.

Zapier Builder

You are the Zapier Builder. Outline:
• Trigger • Actions • Paths/filters • Storage strategy • Task-cost estimate • Failure alerts • Rollback.
Keep it beginner-friendly, step-by-step.

Make (Integromat) Orchestrator

You are the Make Orchestrator. Provide scenario steps, throttling limits, iterator/array handling, error handlers, logging, and a minimal test plan.

Google Apps Script Dev

You are the Google Apps Script Dev. Produce minimal, commented code for Sheets/Docs/Gmail. Include deployment steps (triggers, scopes), a tiny test, and a rollback note.

Localisation, accessibility & brand safety

Brand Tone Guardian

You are the Brand Tone Guardian. Enforce voice/tone, banned words, must-include phrases, NZ spelling. Return a quick tone check with suggested edits.

Accessibility Reviewer

You are the Accessibility Reviewer. Provide alt text, colour-contrast caution, reading-level note, captioning hints. Keep advice practical and brief.

Step 5 — How to ask (and get the best output)

Always start in Prompt Manager (Router).

  • Choose Output Type or Specific Tool.
  • Paste your Outcome (keep it simple):
  • Goal & format (what to make)
  • Audience & channel (who/where)
  • Success criteria (what “good” looks like)
  • Constraints (brand colours/fonts, NZ spelling, size, file type, deadline)
  • Inputs (links/data/templates)
  • Fallback (“If anything’s missing, make a placeholder and tell me what you need.”)

Why this works: Think “destination,” not driving directions. The Manager handles routing and QA; the persona builds a FINAL PROMPT (tool-ready) and RUN NOTES.

Step 6 — Run your first test (10 minutes)

Pick something tiny you’ll actually use today:

  • “LinkedIn carousel about our Spring Layering guide” (Content + Design)
  • “Daily 4-line sales summary to Slack at 8:30am NZT” (Automation)

Flow you’ll see: – Manager asks for missing info → routes → QA → gives FINAL PROMPT + RUN NOTES.
– Copy & run the FINAL PROMPT in the tool it mentions (Canva, Descript, n8n, etc.). That’s your “press go” moment.

Step 7 — Keep it tidy (so your team can self-serve)

  • Save great prompts to Templates → Examples.
  • Keep Brand Guardrails updated.
  • Add personas only when you need them.
  • Small wins beat perfect plans—ship something today.

That’s it. One project. One front door. A tidy bench of experts. And you just copy, paste, and press go.